TL;DR: AI-Powered Proposal Response Platform for PR Agencies
WizardRFP cuts proposal response time by 75% and saves your agency 32+ hours per proposal through intelligent automation and PR-specific AI trained on thousands of winning proposals.
- Save 32+ hours per proposal response with AI-powered automation
- Built specifically for PR and communications agencies
- $599/month pays for itself on your first proposal of the month
- Your whole team uses it — no per-seat fees
- Built by someone who's spent 20 years in the trenches of PR and tech
Win the RFP
without losing the weekend.
What changes when you start using Wizard
Your team reviews and refines instead of staring at a blank page
Your first drafts write themselves
Paste the RFP. Wizard reads the requirements, maps your capabilities to their needs, pulls relevant case studies from your library, and generates a complete first draft. You review and refine instead of starting from scratch.
Your best thinking scales across the team
Wizard learns your agency's voice, positioning, and strongest case studies. A junior account exec drafting with Wizard produces work that sounds like your senior VP — because it's trained on their best proposals.
You respond to more RFPs without burning out
The agencies winning the most new business aren't better at writing proposals — they're responding to more of them. Wizard lets you say "yes" to RFPs you used to pass on because you didn't have bandwidth.
You never miss a requirement again
Upload the RFP and instantly see every deadline, requirement, certification, and priority extracted and organized. No more reading 80-page documents three times to make sure you didn't miss something.
Your win/loss data makes you smarter
Track which proposals won and which didn't. Over time, Wizard learns what works for your agency in specific verticals and with specific prospect types. Your 50th proposal is dramatically better than your first.
Your whole team works together in real time
Assign sections, track changes, and manage approvals all in one place. Junior staff draft faster. Senior staff review instead of write. Everyone goes home earlier.
What Agencies Report After Switching to Wizard
Enterprise-Grade Security & Compliance
Trusted by leading agencies with the highest security standards
Bank-level encryption for all data at rest and in transit
Hosted on enterprise-grade cloud infrastructure with security best practices
Rock-solid platform stability and reliability
Calculate Your ROI
See your potential savings with WizardRFP's time-saving automation
Small Agency ROI (5 people, 4 proposals/month)
Large Agency ROI (25 people, 12 proposals/month)
What agencies actually say after switching to Wizard
Real feedback from teams using Wizard every week
"WizardRFP transformed our proposal process from a necessary evil into a competitive advantage. We're winning 40% more proposals while spending 70% less time on each response."
"As a solo consultant, I can now compete with 50-person agencies while maintaining my boutique service quality. The AI understands PR language better than most junior staff."
Why Wizard instead of ChatGPT or doing it yourself?
Generic AI gives you generic proposals. Wizard gives you proposals that sound like your agency wrote them.
PR-Specific AI That Knows Your Voice
Unlike generic AI tools, Wizard understands PR terminology, campaign strategies, and the nuances that matter in winning proposals — because it's trained on thousands of winning PR proposals.
Key Benefits:
- Trained on thousands of winning PR proposals across every major vertical
- Learns your agency's voice from your past work
- Recognizes industry certifications and qualifications
- Adapts tone for different client industries
- Gets better with every proposal you submit
Impact Metrics:
Built for How Your Team Actually Works
Real-time collaboration designed for agency workflows — from initial analysis to final approval, everyone works in one place.
Key Benefits:
- Real-time editing with conflict resolution
- Role-based permissions and approval workflows
- Integration with Google Drive, Microsoft 365, Notion
- Version control and change tracking
- Comment system for stakeholder feedback
Impact Metrics:
How Wizard compares to the way you're doing it now
| Feature | WizardRFP | Traditional Method | Competitors |
|---|---|---|---|
| Understands PR-specific RFPs | Deep — trained on PR proposals | Depends on experience | Surface-level |
| Knows your agency's voice | Yes — learns from your past work | Yes (but varies by writer) | Only if you paste it in |
| First draft turnaround | Minutes | 8-20 hours | Minutes (but needs heavy editing) |
| Pulls relevant case studies | Automatically, from your library | If someone remembers them | Only if you paste them in |
| Real-time collaboration | ✕ | ||
| Gets better over time | Yes — learns from wins/losses | Slowly | ✕ |
| Cost per proposal | ~$30 (at 20/mo) | $3,000-$6,000 in labor | ~$20/mo + hours of editing |
Frequently Asked Questions
Q: How much time does WizardRFP save per proposal response?
A: Agencies typically go from 40-80 hours per proposal down to 8-12 hours of review and refinement — about a 75% time reduction. You get a complete first draft in minutes, then your team makes it brilliant.
Q: How does WizardRFP differ from ChatGPT or generic AI writing tools?
A: WizardRFP is built specifically for PR proposals. It's trained on thousands of winning PR proposals, learns your agency's voice from your past work, automatically pulls your relevant case studies, and formats to RFP requirements. Generic AI gives you a starting point that needs heavy rewriting — Wizard gives you a draft your team can refine and submit.
Q: How does $599/month pay for itself?
A: Your team spends 15-20 hours on each RFP response. At blended agency rates, that's $3,000-$6,000 of labor per proposal. Wizard cuts that to 2-3 hours of review. If you respond to just two RFPs a month, you're saving $5,000-$10,000 in time. $599 pays for itself on the first proposal of the month.
Q: Why is there no free trial?
A: Wizard requires onboarding to your agency's voice, past work, and win patterns. A 14-day trial wouldn't show you what it actually does. Instead, book a 30-minute demo — we'll use your actual RFP and you'll see the output before you decide.
Q: How secure is WizardRFP for confidential client information?
A: Your data is protected with AES-256 encryption at rest and in transit, secure authentication via Clerk, and encrypted OAuth tokens. The platform runs on Vercel's enterprise infrastructure with 99.9% uptime. All proposal data is stored in encrypted PostgreSQL databases with regular backups.
Q: Can WizardRFP integrate with our existing workflow tools?
A: Yes — WizardRFP integrates with Google Drive, Microsoft 365, and Notion for seamless document importing. Your team works in one place without disrupting existing workflows.
Built by someone who's spent 20 years fixing other people's problems.
I've been the person in the room staring at an RFP at 11pm, trying to make generic boilerplate sound inspired. And I've been the person building AI tools to make that kind of drudgery disappear.
When I was 12, I was on TechTV forums, staying up past bedtime to help strangers fix their computers. The pattern hasn't changed: find the painful, tedious thing people waste time on, and build something that makes it effortless.
For PR agencies, that painful thing is the RFP. You know you can do the work brilliantly. Wizard makes sure the proposal says so — in half the time, with twice the impact.
— Jeff Weisbein, Founder
$599/month. Here's why that's the easiest budget approval you'll ever get.
Your team spends an average of 15-20 hours on each RFP response. At blended agency rates, that's $3,000-$6,000 of labor per proposal.
Wizard cuts that to 2-3 hours of review and refinement. If you respond to just two RFPs a month, you're saving $5,000-$10,000 in time.
$599 pays for itself on the first proposal of the month. Everything after that is margin.
No per-seat pricing. Your whole team uses it. Junior staff draft faster. Senior staff review instead of write. Everyone goes home earlier.
No free trial — because Wizard requires onboarding to your agency's voice, past work, and win patterns. A 14-day trial wouldn't show you what it actually does. Instead: