TL;DR: AI-Powered RFP Response Platform for PR Agencies
WizardRFP reduces RFP response time by 75%, increases win rates by 47%, and saves agencies 32+ hours per proposal through intelligent automation and industry-specific AI.
- Save 32+ hours per RFP response with AI-powered automation
- Achieve 37% win rate vs 15-25% industry average
- Process 150+ agencies already using the platform
- Generate $12,000+ monthly savings for typical 5-person agency
- Built by PR experts specifically for communications industry
Stop losing billable hours to RFPs—
and win more with AI
Built for agencies that need to win more
Every feature designed to save you time and increase your win rate
Smart Parsing and Initial Evaluation
Upload RFPs and instantly extract deadlines, requirements, certifications and client priorities—never overlook a small detail again.
Advanced Context Analysis
Our team of PR experts built the product to analyze the organizational, cultural and geographical context of RFP issuers, which can be critical in hitting the specific right notes in a proposal.
Tailored AI Proposal Generation
WizardRFP understands PR language and media strategy, crafting responses that stay on message and position you to win.
Seamless Team Collaboration
Assign sections, track changes and manage approvals all in one place, with clear and color-coded action items.
Winning Analytics
See what's working, learn from every proposal—and continuously improve your win rate with data-driven insights.
Save 20+ Hours Per Proposal
Stop losing billable hours to manual RFP work. Focus on strategy and client relationships while AI handles the heavy lifting.
Proven Industry Impact
Enterprise-Grade Security & Compliance
Trusted by leading agencies with the highest security standards
Bank-level encryption for all data at rest and in transit
Hosted on enterprise-grade cloud infrastructure with security best practices
Rock-solid platform stability and reliability
Calculate Your ROI
See your potential savings with WizardRFP's time-saving automation
Small Agency ROI (5 people, 4 RFPs/month)
Large Agency ROI (25 people, 12 RFPs/month)
What PR Experts Say
Industry leaders share their WizardRFP experience
"WizardRFP transformed our RFP process from a necessary evil into a competitive advantage. We're winning 40% more RFPs while spending 70% less time on each response."
"As a solo consultant, I can now compete with 50-person agencies while maintaining my boutique service quality. The AI understands PR language better than most junior staff."
Why Choose WizardRFP Over Traditional Methods?
Built by PR professionals who understand the unique challenges of agency RFP responses
Industry-Specific AI Intelligence
Unlike generic AI tools, WizardRFP understands PR terminology, campaign strategies, and client relationship nuances that matter in winning proposals.
Key Benefits:
- Trained on 15,000+ successful PR proposals
- Understands media strategy and campaign planning
- Recognizes industry certifications and qualifications
- Adapts tone for different client industries
- Maintains consistent brand voice across proposals
Impact Metrics:
Enterprise-Grade Collaboration
Real-time collaboration features designed for agency workflows, from initial analysis to final approval.
Key Benefits:
- Real-time editing with conflict resolution
- Role-based permissions and approval workflows
- Integration with Google Drive, Microsoft 365, Notion
- Version control and change tracking
- Comment system for stakeholder feedback
Impact Metrics:
WizardRFP vs Traditional RFP Methods
| Feature | WizardRFP | Traditional Method | Competitors |
|---|---|---|---|
| Time per RFP Response | 8-12 hours | 40-80 hours | 20-30 hours |
| Requirement Extraction | ✕ | ✕ | |
| Industry-Specific AI | ✕ | ✕ | |
| Real-time Collaboration | ✕ | ||
| Win Rate Analytics | ✕ | ✕ | |
| Integration with Business Tools | ✕ | Limited | |
| Built for PR Industry | ✕ | ✕ |
Frequently Asked Questions
Q: How much time does WizardRFP save per RFP response?
A: WizardRFP saves an average of 32 hours per RFP response, reducing typical response time from 40-80 hours to 8-12 hours. This represents a 75% time reduction while maintaining or improving proposal quality.
Q: What is the average win rate improvement with WizardRFP?
A: Customers see an average 47% improvement in win rates, with the typical WizardRFP user achieving a 37% win rate compared to the industry average of 15-25%. This improvement comes from better requirement analysis, consistent quality, and strategic positioning.
Q: How does WizardRFP differ from generic AI writing tools?
A: WizardRFP is built specifically for PR industry RFP responses, trained on 15,000+ successful proposals. It understands PR terminology, media strategy, client relationship management, and industry best practices that generic tools lack.
Q: What is the ROI for a typical PR agency using WizardRFP?
A: The average ROI is 940% annually. A 5-person agency typically saves $12,000+ monthly through time savings alone, while also increasing revenue through higher win rates and the ability to pursue more opportunities.
Q: How secure is WizardRFP for confidential client information?
A: WizardRFP prioritizes security with AES-256 encryption for sensitive data, secure authentication via Clerk, encrypted OAuth tokens, and HTTPS for all data transmission. We use Vercel's enterprise infrastructure with built-in DDoS protection and 99.9% uptime. All proposal data is stored in encrypted PostgreSQL databases with regular backups.
Q: Can WizardRFP integrate with our existing workflow tools?
A: Yes, WizardRFP integrates with Google Drive, Microsoft 365, and Notion for seamless document importing. The platform supports real-time collaboration without disrupting your existing workflows.
Stop choosing between opportunities and client service
Join forward-thinking agencies and solopreneurs who are winning more RFPs without sacrificing their existing client relationships. Let WizardRFP handle the proposal grunt work while you focus on what matters—winning business and delivering results.